Eligibility

My Enrollment

Eligibility

Benefits eligibility is based on full-time or part-time employment status.

Full-time associates
Full-time associates are eligible for full-time benefits and are expected to work 30 (+) hours a week to maintain full-time employment status/benefits eligibility.

Part-time associates
Part-time associates are eligible for part-time benefits and are expected to work less than 30 hours a week.

• Determining eligibility

  Every 6 months, in compliance with the Affordable Care Act (ACA) and the Ulta Beauty FT/PT Employment Status Policy - hours are measured to determine employment status and benefits eligibility based on average hours worked.

  • Full-time and part-time associates who work an average 30+ hours per week in the measurement period will be placed in a stability period. Associates will remain eligible for full-time benefits for the duration of the stability period, regardless of any FT/PT status changes or hours worked.

  • Full-time associates who work less than 30 hours on average per week in the measurement period will be moved to part-time effective March 1 or September 1 and as a result, lose full-time benefits eligibility.

  Measurement Period	Stability Period
  June 3 – December 2	March 1 – August 31
  December 3 – June 2	September 1 – February 28

  New Hires

  Once you have completed your new hire stability period, you will move to the regular measurement cadence listed above.

  New Hire Measurement Period	New Hire Stability Period
  1st of the month after hire date for 6 months.	1st of the month after 28 days post-measurement period end for 6 months.

  Hawaii Associates

  In compliance with the Hawaii Prepaid Health Care Act, Hawaii associate hours are measured every 4 weeks. All Hawaii associates who work 20+ hours per week for 4 consecutive weeks are offered HMSA medical coverage.

• Benefits effective date

  New Hires: Benefits begin on your first day of employment (date of hire) and you have 30 days to make your elections.

  Rehires: Benefits begin on your first day of rehire and you have 30 days to make your elections. Exception: If you are rehired within 30 days from your separation date, your prior benefits are reinstated automatically and you cannot make any changes until Annual Enrollment or due to a Qualifying Life Event. Paid time off is not bridged.

  Annual Enrollment: Benefits begin on 9/1.

  Qualifying Life Event (QLE): Once your QLE is approved, benefits begin on the date you successfully process your qualifying life event in the bswift benefits enrollment portal. Exception: In the event of a birth, benefits are effective on the child's date of birth.

  Employment Status Change: Benefits begin on the effective date of your movement to full-time or part-time status. You have 30 days to enroll or waive benefits. If you are NOT in an ACA stability period and were previously enrolled in dental and vision, you will be automatically enrolled in part-time dental and vision benefits. If you do not want these benefits, you must log in to your bswift benefits enrollment portal to waive them. You have 30 days to elect any benefits you would like to enroll in. If you ARE in an ACA stability period your full-time benefits will automatically continue. If you would like to waive benefits in this scenario, you must email benefits@ulta.com to request cancellation of benefits.

• Dependent eligibility

  Eligible dependents include:

  • Legally recognized spouse;

  • Domestic partner;

  • Your child or step-child under age 26 (a dependent child may remain eligible beyond age 26 if they are disabled).

  Valid proof of relationship may be required. As part of our commitment to responsible benefits administration, Ulta Beauty periodically conducts dependent verification audits.

  Documents acceptable for verification

  Legal Spouse 

  Submit copies of the following: 

  • Page 1 of your most recent federal tax return (Form 1040) with both your name and your dependent’s name

  OR

  • Government-Issued Marriage Certificate

  AND

  • Proof of joint ownership dated within the last six months (e.g., bank/credit card statement; lease; mortgage bill; utility bill). 

  NOTE: If the date of marriage is within the last 12 months of your spouse’s coverage effective date, only a marriage certificate is sufficient.

  Domestic Partner 

  Submit copies of all of the following: 

  • Newly completed Ulta Domestic Partnership Affidavit signed by both you and   your partner 

  AND

  • Proof of joint ownership dated within the last six months (e.g., bank/credit card statement, lease, mortgage statement, utility bill) 

  AND

  • Completed Ulta Certificate of Tax (pages 3-6 of the Ulta Domestic   Partnership Affidavit).

  Dependent Child 

  Submit a copy of one of the following: 

  • Most recent federal tax return with your child’s name (page 1) 

  • Hospital Birth Record (if the date of birth is within 90 days of your child’s coverage effective date) * 

  • Government-Issued Birth Certificate 

  • Adoption Certificate/Placement Agreement 

  • Document of Legal Guardianship/Custody 

  * Please note that the document must list you and/or your spouse/domestic partner as the parent(s) for your document to be deemed sufficient.